29th November 2023

Microsoft Outlook is a well-liked electronic mail consumer utilized by thousands and thousands of individuals around the globe. It permits customers to ship and obtain emails, handle their calendars, and retailer vital knowledge.

One of many key options of Outlook is its skill to retailer knowledge in knowledge recordsdata, akin to PST (Private Storage Desk) and OST (Offline Storage Desk) recordsdata.

Nonetheless, these knowledge recordsdata are susceptible to corruption and might trigger points for customers.

I’ll focus on easy methods to restore Outlook knowledge recordsdata and resolve frequent points.

Understanding Outlook Knowledge Recordsdata

Outlook knowledge recordsdata, often known as PST recordsdata, are used to retailer emails, contacts, calendar occasions, and different knowledge in Microsoft Outlook.

These recordsdata are saved in your pc’s arduous drive and might develop into corrupt because of varied causes, akin to surprising shutdowns, software program conflicts, or {hardware} failures.

When a PST file turns into corrupt, you could expertise points akin to lacking emails, sluggish efficiency, and even unable to open Outlook in any respect.

Widespread Points with Outlook Knowledge Recordsdata

Outlook is without doubt one of the most generally used electronic mail shoppers within the enterprise world.

With its plethora of options and user-friendly interface, it has develop into a go-to instrument for managing emails, calendars, duties, and contacts.

Nonetheless, like another software program, Outlook will not be proof against points.

One frequent drawback that customers encounter is corrupted or broken Outlook knowledge recordsdata.

These recordsdata, which retailer all of the emails, attachments, and different very important info, can result in a lack of knowledge in the event that they develop into corrupt.

Beneath are the two commonest points with Outlook knowledge recordsdata and we are going to focus on potential options to beat them. 

1. Corrupt PST Recordsdata

One of the crucial frequent points with Outlook knowledge recordsdata is corruption in PST recordsdata. A corrupt PST file can result in knowledge loss and have an effect on the efficiency of Outlook. Indicators of a corrupt PST file embrace frequent crashes or error messages when opening Outlook, lacking emails or folders, and sluggish efficiency. You will need to restore a corrupt PST file as quickly as potential to keep away from additional knowledge loss.

2. OST File Errors

OST recordsdata are used when working in offline mode in Outlook. These recordsdata let you entry your emails and different knowledge even if you end up not related to the web. Nonetheless, OST recordsdata can even encounter errors, akin to synchronization points or being unable to open. This may end up in lacking or outdated knowledge if you return on-line.

Repairing PST Recordsdata

Relating to repairing PST recordsdata, Microsoft gives a built-in instrument referred to as the Inbox Restore Software (scanpst.exe).

This instrument is included with Outlook and can assist you diagnose and restore errors in PST recordsdata. To make use of the Inbox Restore Software, comply with these steps:

Utilizing the Inbox Restore Software

1. Shut Outlook and open the Inbox Restore Software (scanpst.exe). The situation of the instrument might fluctuate relying in your Outlook model, however it’s sometimes discovered within the Workplace set up folder.

2. Click on on the “Browse” button and navigate to the placement of your PST file that you just need to restore.

3. Click on on the “Begin” button to start the scanning and restore course of. The instrument will analyze the PST file and report any errors discovered.

4. If errors are discovered, click on on the “Restore” button to repair them. Notice that the restore course of might take a while relying on the scale of the PST file and the extent of the errors.

Utilizing Third-Celebration PST Restore Instruments

If the Inbox Restore Software fails to restore your PST file or if it can not even open the file, you could have to think about using third-party PST restore instruments.

There are a number of industrial and free instruments accessible on-line which might be particularly designed to restore corrupt PST recordsdata.

One fashionable choice is Stellar Restore for Outlook, which is understood for its effectiveness in repairing PST recordsdata and recovering knowledge.

An alternative choice is Restoration Toolbox for Outlook, which affords a user-friendly interface and highly effective restoration capabilities.

Repairing OST Recordsdata

Repairing OST recordsdata is a bit completely different from repairing PST recordsdata. Since OST recordsdata are related along with your Change server or electronic mail account, the commonest answer for repairing OST recordsdata is to delete the present file and recreate it.

Listed below are the steps to restore OST recordsdata:

1. Shut Outlook and go to the placement the place your OST file is saved. The default location is normally within the AppData folder of your consumer profile.

2. Rename the present OST file to one thing like “old_ost”. Notice that renaming the file will disconnect Outlook out of your Change server or electronic mail account.

3. Open Outlook, and a brand new OST file will probably be created routinely. This file will sync along with your Change server or electronic mail account and obtain the most recent knowledge.

Finding Outlook Knowledge Recordsdata in Totally different Variations of Outlook

The situation of Outlook knowledge recordsdata might fluctuate relying on the model of Outlook you’re utilizing. Listed below are the default places for various variations of Outlook:

– Outlook 2010 and later: C:UserspercentusernamepercentDocumentsOutlook Recordsdata

– Outlook 2007: C:UserspercentusernamepercentAppDataLocalMicrosoftOutlook

– Outlook 2003 and earlier: C:Paperwork and SettingspercentusernamepercentLocal SettingsApplication DataMicrosoftOutlook

Should you can not find your knowledge recordsdata, you may open Outlook and go to “File” > “Account Settings” > “Knowledge Recordsdata” to see the placement of your PST and OST recordsdata.

Backing Up Outlook Knowledge Recordsdata

Since Outlook knowledge recordsdata include vital emails and different knowledge, it’s essential to usually again up these recordsdata.

This ensures that you’ve got a duplicate of your knowledge in case of any surprising points or knowledge loss. To again up Outlook knowledge recordsdata, comply with these steps:

1. Open Outlook and go to “File” > “Choices” > “Superior”.

2. Beneath “Export”, click on on the “Export” button.

3. Select “Export to a file” and click on on the “Subsequent” button.

4. Choose “Outlook Knowledge File (.pst)” and click on on the “Subsequent” button.

5. Select the folders you need to again up or choose the whole mailbox.

6. Click on on the “Browse” button and select a location to avoid wasting the backup file.

7. Click on on the “End” button to start out the backup course of.

Suggestions and Methods

– The right way to Stop PST File Corruption:

To forestall PST file corruption, usually compact your mailbox, keep away from outsized attachments, and preserve your Outlook set up and antivirus software program updated.

– The right way to Get well Repaired Gadgets:

After repairing a PST file, you could discover that some objects are lacking or moved to a unique folder. To get better this stuff, go to “Folder” > “Get well Deleted Gadgets” and select the objects you need to get better.


Repairing Outlook knowledge recordsdata is important to make sure the sleek efficiency of Microsoft Outlook and to stop knowledge loss.

Through the use of the built-in Inbox Restore Software or third-party restore instruments, you may repair corrupt PST recordsdata and resolve points with OST recordsdata.

Moreover, usually backing up your Outlook knowledge recordsdata helps safeguard your vital knowledge.

Bear in mind to comply with the beneficial greatest practices to stop future PST file corruption and preserve your Outlook operating easily.

Continuously Requested Questions

What’s a PST file in Microsoft Outlook?

A PST (Private Storage Desk) file is a file format utilized by Microsoft Outlook to retailer electronic mail messages, contacts, calendar entries, and different knowledge.

The place can I discover the Inbox Restore Software?

The Inbox Restore Software (scanpst.exe) is routinely put in with Microsoft Outlook. You’ll find it within the Workplace set up folder.

How do I begin the Inbox Restore Software?

To begin the Inbox Restore Software, comply with these steps: 1. Shut Outlook. 2. Open the Inbox Restore Software (scanpst.exe). 3. Choose the PST file that you just need to restore. 4. Click on on the “Begin” button.

Can I restore a PST file in Outlook 2016, 2013?

Sure, you may restore a PST file within the Outlook model talked about above utilizing the Inbox Restore Software.

How do I create a brand new Outlook knowledge file?

To create a brand new Outlook knowledge file, comply with these steps: 1. Open Outlook. 2. Go to the “File” menu. 3. Click on on “New” and select “Outlook Knowledge File”. 4. Choose the kind of knowledge file you need to create. 5. Click on on “OK”.

How do I open an Outlook knowledge file?

To open an Outlook knowledge file, comply with these steps: 1. Open Outlook. 2. Go to the “File” menu. 3. Click on on “Open” and select “Outlook Knowledge File”. 4. Browse to the placement of the information file. 5. Choose the information file and click on on “OK”.

How can I backup my Outlook PST file?

To backup your Outlook PST file, you may manually copy the file to a unique location or use the built-in export function in Outlook to create a backup.

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